Easy Fuss Free Homeschool Record Keeping

When you homeschool you are required to do some homeschool record keeping. Keeping it simple is the key.

my homeschool record keeping

I keep records of the children’s achievements by:

  • Dating when we finish a particular book
  • Keep a list of books read
  • Keep checklists as a reference for writing up the end of term diary.
  • I keep a homeschool planner where I record composers studied, read-alouds and a calendar of events.

I do not ever record specific school hours. Instead I work from a basic timetable. We run on a four term schedule. Term times run closely along with the NSW schools, as this works well for other scheduled holiday activities. At times we do vary when certain situations arise.

Basic Timetable In The Primary Years.

  • Morning 0900-1300 Afternoon
  • Monday Academics and Book work Academic and Book Work
  • Tuesday Academics and Book work Sport
  • Wednesday Academics and Book work Music
  • Thursday Academics and Book work Dance
  • Friday Homeschool group activity Field Trips

Term Planner

I have found that the best way for me to do this is to write out what I call a term summary at the beginning of each term with subjects and goals. It shows what we are hoping to achieve for eachchild that term. Although this is quite specific there is still ‘room to move’. I type this up as a table on Microsoft Word and save it so that I can review my work at the end of term and use this document as the basis for my end of term report.

Here is a sample of this Term 1 Planner  2011

Weekly Goal Setting

The term summary is the reference for planning our goals for the week. I do not set a specific timetable rather we work on achieving our goals for the week. We have a basic routine that the kids become familiar with and they are expected to accomplish their set work.

I have found that workboxes has helped me greatly with this phase. I also use checklists .

Homeschool Term Diary and Assessment of Progress

This is completed at the end of each term. The electronic version of the term planner that was commenced at the beginning of the term is resurrected and filled in with what has actually been achieved.

Page numbers, chapters, specific book narrations, field trips and unit studies are added. A short assessment is added plus progress notes on specific key learning areas that may need attention or of interest.

Here is a sample of Term 1 Summary

Is This Really Enough?

I have been registered to homeschool for 10 years and I’ve been using this method for about 5 years. Each time I register with the Board of Studies (NSW) they are always happy with this approach.

Over- documentation

In my years of homeschooling I have seen many friends homeschool records and some of them look stupendous. They have scrapbooking pages, video recordings of narrations, pages of detailed moments in their homeschool day. They also tell me that the Board of Studies loved their record keeping. I’m sure they did.

Whilst I commend their efforts and see that they have a great keepsake for their children I do wonder if they are making a rod-for-their back. Can they maintain this type of record keeping? Are they overdoing it?

Keep It Simple

When setting up a record keeping system for yourself, do yourself a favour, and keep it simple and easy to maintain.

Make sure you have the following elements in your program:

  • Record of progress of work
  • List of Achievements
  • Assessment of Progress
  • Assessment of future needs of child.

End of Homeschool Term To Do List

It’s always good to have a mental end of homeschool term to do list. Here are three simple things you can do. I find it makes the holidays go smoothly and it also helps me feel prepared to start the next term organised.

1. Tidy up the school desks and boxes

Putting away the school work while you are on a holidays helps you and the kids to take a mental break. Tuck them away in a corner. Out of sight, out of mind.


2. Assess progress during the term

Write up their homeschool term report for the term and write a quick plan for term two.

I see how much they have completed and if I need to make some adjustments for the next term.

I often find I’m a little behind – ever the optimist but sometimes we get through more than expected. Writing up a term report only takes me an hour or two.

Homeschool Documentation

3. Order extra resources

If you need to order some new resources it’s a good idea to plan your purchases now so that the new term isn’t wasted while you’re waiting for things to arrive.

Allow three weeks for your overseas orders.